13. APPENDIX:
Appendix "A" Dated 11/06/93
QP00029: Supplier Quality Requirements
STANDARD SUPPLIER REQUIREMENTS
This appendix to QP00029 details the requirements for all
products purchased by American Gas and Chemical Co. Ltd. or by Delphian
Corporation. These requirements have been determined to be essential for the
safety, quality and effective control of all company products. These
requirements are an integral part of all purchase orders whether or not
specifically mentioned.
A1. Supplier Shipping Requirements
Container Markings
Each product shall be in its own container marked on the
outside with the following information:
1. Supplier Name
2. Our Part Number
3. Our Purchase Order Number (must also on Bill Of Lading
and on Packing slip)
4. Our Work Order number(s) (if provided).
5. Quantity Shipped
6. Number of containers ie: 1 of 2, 2 of 2.
7. If a number of smaller containers are to be shipped
together in a larger container, each smaller container shall be marked and
the larger container shall list all items inside.
8. Bar Codes (if requested).
9. If the product is a chemical, it shall have product
safety labeling as per paragraph A2.
Packing list and certifications and MSDS
1. The packing list and certifications and Material Safety
Data Sheets (MSDS) shall be well identified and easily located. Certifications
and the MSDS shall be attached to the packing list. In cases where the Packing
list is also the certification, it shall be so stated and two (2) copies of
the packing list shall be provided to assure receipt, inspection and
acceptance.
2. Any special notes or information about the parts shall
be included on the packing list and certifications.
3. The Packing List shall be in an envelope on the outside
of the container.
4. Our Part Number must be on the Bill of Lading and on the
Packing Slip.
Segregation of material
Parts being sent for evaluation or requiring special
handling of any kind must be kept segregated from all other parts and shall be
clearly identified.
Packing of parts
1. Parts shall be carefully wrapped and packaged in
substantial containers to prevent handling and shipment damage as defined by
good commercial practice. Parts shall be wrapped, bagged, or otherwise
protected to prevent scratches, tarnish and corrosion.
2. Small parts shall not be packaged in light weight
plastic bags or containers which could easily open.
3. Peanuts (small foam pellets) shall not be used.
4. All Electrostatic Discharge (ESD) sensitive devices
shall be in packaged and marked in accordance with the requirements of
MIL-STD-1686.
Date Code or Expiration Date
No product shall be shipped, without a written concession
from purchasing, that has:
1. an expiration date of less than one year from the date
of shipment or
2. a date code (manufactured date) of more than one year
before the date of shipment.
Material for only one Manufacturer
No product shall be shipped, without a written concession
from purchasing, that contains products from two or more manufacturers even if
the purchase descriptions lists them as equal.
A2. Chemical and Gas Requirements
OSHA Material Safety Data Sheets (MSDS)
If requested on the Purchase Order or if the MSDS has
changed since the last shipment, all chemicals must arrive with an OSHA
approved MSDS attached to the Packing Slip.
Product Safety Labeling
The outside container of all chemicals must have safety
labeling in accordance with the requirements of the OSHA Hazard Communication
Standard, the New Jersey Right to Know Law and the Hazardous Materials
Identification System (HMIS) developed by the National Paint and Coatings
Association, Washington DC (The National Fire Protection Associations hazard
warning system is an acceptable alternate to HMIS, but is not preferred). The
safety information must be stenciled on the container or affixed by a
permanent label in the following manner: On 55 gallon drums, five gallon
pails, fiber drums and bags the safety information must be affixed to the side
of the container, as near as possible to other information included on the
container and positioned so that when the other information is upright, the
safety information is also upright and easily readable from an appropriate
distance.
If a label or stencil on each package is not practical, the
safety information must be attached to the pallet and easily visible.
Batch Numbers
No material shall be shipped from more than one batch, without a written
concession from Purchasing.
Appendix "B" Dated
11/06/93
QP00029: Supplier Quality Requirements
SPECIAL SUPPLIER QUALITY
REQUIREMENTS
This appendix to QP00029 establishes the special quality
requirements and matching code number for products purchased by the Meson Group
Companies (Delphian Corporation or American Gas and Chemical Company Ltd.) If
requested on a Purchase Order (P.O.) this document is an integral part of the
Purchase Order. The Specific requirements of this appendix that apply to a P.O.
are called out by code number on the P.O. or procurement contract.
Code #
B1. MILITARY INSPECTION SYSTEM: The Supplier shall certify
that their inspection system conforms to the requirements of MIL-I-45208 or
MIL-Q-9858.
B2. QUALITY SYSTEM: The Supplier's quality system shall be certified to
conform to the requirements of ISO 9000.
B3. ARTWORK: The artwork supplied with this order must be returned with the
initial delivery. The invoice may not be processed until it is received.
B4. CERTIFICATE OF CONFORMANCE (CERT): All items must be accompanied by a
Certificate of Conformance issued by the Supplier, certifying that all
materials, processes and finished items supplied to the order were inspected (or
tested) and found to comply with the requirements of the order and the
applicable specifications (including any approval agency or military
requirements cited). The certificate shall include:
a. Our Purchase order number.
b. Quantity Shipped.
c. Serial numbers or batch or lot numbers as applicable. (No shipment can
contain product from more than one batch or lot number).
The certificate shall be dated and shall bear the title, name
and signature of an authorized Supplier representative. Test and inspection data
shall be kept on file by the Supplier and be available for review, on request.
B5. DIMENSIONAL TEST DATA: A copy of the Supplier's test
report containing quantitative results of all dimensional measurements is
required with each lot.
B6. FUNCTIONAL TEST DATA: A copy of the Supplier's final test
report containing quantitative results of all electrical/functions tests is
required with each lot.
B7. CHEMICAL AND PHYSICAL ANALYSIS: A copy of the Supplier's
test report containing quantitative results of chemical and physical analysis is
required with each lot.
B8. SUPPLIER DRAWING CONTROL (SDC): Certain supplier designed
products are critical to the manufacturability or safety of the products made by
the Company. Changes in these products or their manufacturing or testing process
could have an adverse affect on the quality of the Company's products. On these
products the following shall apply:
a. The supplier shall provide notification of design
changes to the Company prior to shipment for review of impact on fit, form and
function.
b. The supplier shall provide notification of process changes on fixed process
materials to the Company prior to shipment of material for review of impact.
c. Notification of design/process changes shall not require the release of
proprietary design/process data to the company nor does it relieve the
supplier of meeting established Company drawing or specification requirements.
B9. FIRST ARTICLE INSPECTION: A First Article Inspection (FAI)
is required prior to delivery of the first production unit to demonstrate
compliance with the requirements of the PO and referenced specifications.
Manufacturing of the remaining Lot without approval of the first unit is at the
Suppliers risk. This inspection shall be performed by the Company (with the
participation of a Supplier representative if requested). We need at least 5
working days notice to schedule a FAI test.
B10. FIRST PIECE INSPECTION REPORT: A first piece inspection
report (FPIR) is required with the first Lot supplied to this PO. The inspection
shall be performed by the Supplier using the provided form and shall have 100%
of all attributes inspected. The piece used for this inspection shall be labeled
and clearly identified.
B11. IN PROCESS SOURCE INSPECTION: All work performed under
this order is subject to our inspection or test at the Supplier's plant on or
prior to final testing by the Supplier. Our representative may select to witness
inspection/testing either on a random basis or up to the extent of 100%. Unless
specified otherwise on the PO the Supplier shall notify our QA Dept. not less
than 7 working days prior to the scheduled performance of final testing and
acceptance by the Supplier.
B12. SOURCE INSPECTION: All work under this order is subject
to our inspection or test at the Supplier's plant prior to shipment. Our
representative may select to perform inspection or test either on a random basis
or up to the extent of 100%. The supplier shall provide test facilities for our
representative to verify contract conformance. The Supplier shall notify our
Purchasing Dept. not less than 7 working days prior to need of such
inspection/test.
B13. GOVERNMENT SOURCE INSPECTION/THIRD PARTY INSPECTION:
Government inspection is required prior to shipment from your plant. Upon
receipt of this order, promptly notify the Government representative who
normally services your plant so that appropriate planning for Government
inspection can be accomplished. If a Government representative does not service
your plant, contact the Air Force, Army, or Navy Inspection Office. If you
cannot locate the Government office, our Purchasing agent should be notified
immediately.
B14. RAW MATERIAL IDENTIFICATION: All raw material supplied
under this order must be identified with the application, type, condition, batch
number and manufacturer of the material.
B15. PROCESS CONTROL: A plan for the implementation of
Statistical Process Control (SPC) shall be submitted by the Supplier for review
and approval prior to the initiation of production.
B16. CALIBRATION: The Supplier shall control all test and
measuring equipment used for acceptance of items deliverable under this PO in
accordance with MIL-STD-45662.
B17. INSPECTION SYSTEM: The Supplier shall maintain an
inspection system adequate to assure that supplies shipped against this order
meet all the applicable requirements. The system shall, also, provide for the
maintenance of records and data of all inspections and test performed and shall
make these records available for examination and verification by our
representatives upon request.
B18. MATERIAL AGE: Only items manufactured within xx months
prior to the date of shipment may be supplied to this order (xx = 12 months if
no time is specified with this code).
B19. LIMITED SHELF LIFE ITEMS: The Supplier shall provide on
the CERT. the expiration date, or date of manufacture, permissible shelf life,
the lot or batch number, storage temperature and include any other pertinent
information. The above shall also appear on the labels of the individual items
or containers. The material should not exceed 25% of total shelf life expiration
date upon shipment.
B20. RAW MATERIAL: Raw material used in the fabrication of
parts on this order shall be traceable to a mechanical and chemical analysis.
The tests shall conform to the current material specification or acceptance
tests. A copy of the actual analysis shall accompany each delivery. The Supplier
is also required to provide a certificate of conformance which includes a
statement that the parts delivered have been fabricated from the material
certified.
B21. SUPPLEMENTARY QUALITY ASSURANCE PROVISIONS: The Supplier
shall meet all the supplementary quality assurance requirements specified on the
attached SQAP (Supplementary Quality Assurance Provisions).
B22. STATEMENT OF WORK: The Supplier shall meet all
requirements outlined in the attached SOW (Statement of Work).
B23. OUR WORK ORDER NUMBER: Include our Work Order number on
the outside of each container.
B24. BAR CODE: Our Part number should be bar coded on the
outside of each container.
B25. SPECIAL LABEL: The outside of each container should have
the label we furnished.
B26. TOOLING: All tooling for the product must be returned
with the next shipment of the product.
B27. SUPPLIER NUMBER: The outside of each container should
have our Supplier Identification Number.
B28. MSDS: A OSHA approved Material Safety Data Sheet shall
be attached to the packing list.
B29. INSPECTION LEVEL: If provided on the purchase order or
if known by the Supplier, the Inspection Level "A", "B",
"C" or "D" (as defined in Document QP00030: Supplier
Performance Ratings) shall be marked on each container.
B30. FULL LOT CONTROL: Often referred to as FDA (Federal Drug
Administration) lot control. All parts must be identified by lot numbers.
Appendix "C" Dated 11/06/93
QP00029: Supplier Quality Requirements
SUPPLIER REQUIREMENTS FOR DROP SHIPPED OR COMPANY FURNISHED
MATERIAL
This appendix to QP00029 establishes the requirements and matching code
number for products owned by Delphian Corporation or by American Gas and
Chemical Company Ltd. but shipped to another supplier. If requested on a
Purchase Order (P.O.) this document is an integral part of the Purchase Order.
The Specific requirements of this appendix that apply to a P.O. are called out
by code number on the P.O.
C1. Drop Shipment of Company Material
1. When directed by purchase order to ship Company product to another
facility not owned by the Company, the following shall apply:
A. A copy of all documentation required is to accompany the product.
B. A second copy of all documentation required is to be sent to Purchasing at
the Company.
2. Suppliers when requested shall also fax a copy of all
required documentation to the Company for approval prior to the shipment of
product. Notification of acceptance by the Company will be provided by
purchasing.
3. Only those quantities specifically identified on the
purchase order to be drop shipped are authorized for drop shipment. All other
quantities shall be shipped as directed by purchase order or shall be held at
the supplier's facility pending shipping instructions.
C2. Company Furnished (Bailment) Material
The supplier shall at a minimum assure the following:
1. Examination upon receipt for damage in transit.
2. Examination for completeness and proper type.
3. Periodic Inventory to verify the counts and condition of the material.
C3. Damaged Company Furnished Material)
1. The supplier shall report to the Company any Company furnished material
found to be damaged, malfunctioning or otherwise unsuitable for use.
2. If damage/malfunction occurs after receipt or use, determination of
cause/corrective action is required.
Material Drop Shipped by one Supplier to another
The supplier receiving drop shipped material from another supplier, before
beginning any secondary operation, must complete a Incoming Inspection and fax
the report to the Company's purchasing department as described in QP00015:
Receiving Inspection Reports.
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